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Grants Accounting Specialist

A vacancy exists for a Grants Accounting Specialist within the Office of Business Services for the Montgomery County Intermediate Unit.  The Grants Accounting Specialist provides accounting support services.

Qualifications:
  1. BS Accounting or BS Business Administration
  2. Experience in school accounting preferred
  3. Experience in non-profit environment preferred
  4. Ability to proofread and submit error free work products
  5. Ability to work positively in a team environment and to work effectively with people
  6. Ability to problem solve and use technology to gain information and communicate effectively and efficiently with others
  7. Ability to work under stress and with frequent interruptions.
  8. Ability to meet deadlines, to communicate effectively, and to read and analyze written and verbal information.
  9. Ability to operate office equipment.
  10. Ability to use computer technology efficiently – proficiency in using all MS Office products.
  11. Must be a proficient typist; must know how to format business correspondence/reports.
  12. Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI
  
Job Responsibilities:
Grant Reporting
  1. Ensure specific guidelines and mandated requirements are met on federal, state, and local grants.
  2. Prepare, analyze and submit precise monthly, quarterly and annual reports using various platforms such as e-Finance, eGrants, Grants.gov and other software applications as needed.
  3. Communicate effectively with state, federal, and local contacts and provide accurate and timely responses when requested.   
  4. Prepare and submit appropriate invoices to the federal, state and/or county for grant reimbursements.
  5. Support to in-kind (non-federal share) tracking for federal programs.
  6. Use time management skills proficiently in meeting deadlines.
  7. Prepare and track pass thru funding agreements and reimbursement statements for school districts.
  8. Create and submit professional board line item budgets for approval by the Board of Directors.
  9. Develop grant budgets in collaboration with program staff, as well as, provide data necessary for program staff to make budgetary decisions.
  10. Prepare and analyze monthly balance reports for budget meetings.
  11. Prepare journal entries when needed.
  12. Work with the MCIU offices to ensure proper account codes and FTEs are reported accurately.
  13. Prepare food service budgets and assist food service team members with financial information and reports for food program applications and audits.
  14. Assist with preparation for any site audits or desk reviews.
  15. Maintain project files for all grant/special funding sources for audit purposes.
 
Accounting Support
  1. Review accounts payable batch entries for payment.
  2.  Provide data entry of payroll extra payments, including but not limited to travel reimbursements, tuition reimbursements, etc.
3. Make recommendations and provide information/data to supervisor and other administrators for necessary changes within area of responsibility.
4. Assist with the gathering of data for local, state, and federal audit activities.
 
Other
  1. Actively model the mission, values, and operating principles of the MCIU.
  2. Serve as a back-up to other staff members, as needed. Including, but not limited to accounts payable activities, etc.
  3. Perform other related duties as assigned by the Business Services Administrative team.

Salary:
$45,951 - $54,060/annually (pro-rated)
 
Schedule:
Monday-Friday, 7 hours/day, 260-262 days/year